Grant-In-Aid Program
Human Resources
Overview
The Grant-in-Aid program supports employees in pursuing educational opportunities within the 麻豆原创 System of Higher Education (NSHE).
Eligibility, covered coursework, and benefit limits vary depending on your employment classification. Employees are responsible for understanding program requirements and any applicable tax implications.
Eligibility
Academic & Administrative Faculty
The university offers educational assistance through the Grant-in-Aid program to eligible academic and administrative faculty and their qualifying family members.
Eligible Participants:
- Employees working at least 50% full-time equivalent (FTE)
- Spouse or registered domestic partner
- Financially dependent children under age 24
- Dependents with extended eligibility due to military service (up to 6 additional years)
- Widows or widowers and dependent children of deceased faculty
- Academic faculty on sabbatical or approved leave of absence without pay
- Emeritus faculty
- Retired faculty (age 55+ with at least 20 years of NSHE service)
- Adjunct and clinical faculty
Classified Staff
Classified employees working at least 50% FTE are eligible for Grant-in-Aid benefits.
Key Notes:
- The benefit applies to the employee and their dependents
- Dependents may only use the benefit at 麻豆原创
- Employees may use the benefit at any NSHE institution
Letter of Appointment
Letter of Appointment and part-time instructors may be eligible for Grant-in-Aid benefits.
Key Notes:
- The benefit applies to the employee only
- It does not extend to spouses, domestic partners, or dependents
- Eligibility is based on teaching assignment or full-time equivalency (FTE)
Covered Courses
Grant-in-Aid benefits apply to state-supported courses taken for academic credit within NSHE institutions.
Courses Not Eligible
The program does not cover:
- Non-credit courses, workshops, seminars, or conferences
- Courses not supported by state funds
- Remedial coursework at NSU or UNLV (e.g., MATH 95, ENG 95)
- Study abroad programs
- Certain continuing education or community service courses
Additional provisions governing the Grant-In-Aid program for professional employees are outlined in the .
Credit Limits
Academic & Administrative Faculty
Below are the maximum credit hours you and your dependents may take under the program. It is your responsibility to pay for credit hours over the maximum amount allowed.
Academic Faculty
- Fall: 6 credits
- Spring: 6 credits
- Summer I: No limit*
- Summer II: No limit*
- Summer III: No limit*
*Academic Faculty employed under an 鈥淎鈥 contract (12-month contract) shall be limited to three credits for a grant-in-aid across all summer semesters.
Administrative Faculty
- Fall: 6 credits
- Spring: 6 credits
- Summer I, II & III: 3 (total for all summer sessions)
Dependents may take courses without a fixed credit limit for all semesters, subject to program rules.
Classified Staff
You may receive grant-in-aid for a maximum of 18 credits during the fiscal year. The fiscal year for the program runs from summer session I through the end of the spring semester the following year. It is your responsibility to pay for credit hours over the maximum amount allowed. Below are the maximum credit hours you may take under the program.
Credit Limits:
- Fall: 6 credits
- Spring: 6 credits
- Summer: 6 credits
Letter of Appointment
Credit limits depend on appointment type:
Non-Teaching LOA Employees
- Maximum of 6 credits per semester
- Adjusted based on FTE (weekly hours divided by 40)
Part-Time Instructors
- May enroll in coursework based on the number of credits teaching
- Maximum of 6 credits per semester
Payment & Benefit Details
Grant-in-Aid provides partial or full tuition coverage, depending on employee classification and institution.
Academic and Administrative Faculty
Below is the current amount of aid to be paid for undergraduate and graduate course work at NSHE system institutions. The grant-in-aid program does not pay 100% tuition, student fees, or late fees.
Classified Staff
Waives 100% of the credit cost. Amount will vary based on each institution鈥檚 per credit cost.
Letter of Appointment and Part-Time Instructors
Waives a portion of the credit cost. Amount will vary based on each institution鈥檚 per credit cost.
How to Apply
Applying for Grant in Aid is done through Workday. View the for more information.
While the preferred method to submit a grant-in-aid requests is through Workday, some exceptions may require a paper form:
- Retired faculty
- Emeritus
- Dependents of deceased faculty members
Tax Implications
Grant-in-Aid benefits may have tax implications depending on the type of coursework.
- Undergraduate tuition assistance is generally not taxable
- Graduate tuition assistance exceeding $5,250 per year may be considered taxable income
- Taxes are reported twice a year
Employees are encouraged to consult a tax advisor for guidance.
Important Program Conditions
Grant-in-Aid benefits may be reversed or limited under certain conditions.
These include:
- Failure to meet minimum grade requirements
- Withdrawal from a course
- Incomplete coursework
- Termination of employment before course completion