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30.1: Academic Minors

A minor is a structured plan of study requiring 18 to 21 credits; an exception from the Division of Academic Affairs is required for minors over 21 credits. Minors must include at least 9 upper-division credits unless approval from the Division of Academic Affairs is granted.

Declaring a minor is optional unless otherwise stated by a degree program (for instance, the Data Science major requires students to choose a minor). A minor appears on a student鈥檚 transcript but is not printed on their diploma.

30.1.2 Requirements and Limitations

1. Undecided students and non-degree-seeking students cannot declare a minor.

2. Students cannot declare a major and minor of the same discipline (for example, a Deaf Studies major cannot be combined with a Deaf Studies minor). Decisions regarding whether a major and minor are in the same discipline are made by the dean.

3. Students follow the minor requirements of the catalog year in which they declare the minor or the catalog year when they will graduate.

4. Students can declare no more than 3 minors. At least 9 credits must be unique to each minor and cannot be counted toward the other minor(s).

5. Course overlap is allowed between minor, major, and/or Core Curriculum requirements. At least 9 credits must be unique to the minor and cannot overlap with major requirements.

6. Students must earn a grade of C- or better in all required courses.

7. A minor cannot be added after a student鈥檚 degree has been conferred.

8. If a student decides not to complete a declared minor, they must drop the minor by completing the Change or Add a Minor e-form in the NS portal. Degrees and diplomas cannot be posted or issued until all declared programs are completed.

30.2 Concentrations

Concentrations are groups of courses that differentiate specializations within a program.

Concentrations that are included in the name of a major/degree and submitted for external review and approval as part of the name (such as presentation to the Board of Regents and the accrediting agency) will appear on a student鈥檚 diploma. If a concentration is not formally approved as part of the name of a program, it will appear on a student鈥檚 transcript but not on their diploma.

30.2.1 Requirements and Limitations

1. Courses may overlap between concentrations within a single program.

2. Students cannot combine a concentration with a major or minor of the same discipline (for example, a Criminal Justice concentration cannot be combined with a Criminal Justice major or minor). Decisions regarding whether a concentration and another academic program are in the same discipline will be made by the dean.

3. Students cannot combine a major with no concentration with a major of the same discipline with a concentration (for example, Biology cannot be combined with Biology with a concentration in Cell and Molecular).

4. Students pursuing Elementary Education majors cannot combine multiple concentrations.

30.3 Teaching Endorsements

While teaching endorsement courses may be taken at NS, endorsements are not issued by the University. They are added to an individual鈥檚 teaching license by the 麻豆原创 Department of Education.

30.4 Related Information

– Change or Add a Minor Form (in the )

– Replaces statement on minors in the academic catalog

30.4.1 Revision History

– Revisions approved by Dr. Christine Beaudry on 5/02/2023; Dr. Vickie Shields on 5/23/2023; and President DeRionne Pollard on 9/12/2023.

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28.1: Initial Enrollment

First-year students entering in the fall semester are required to attend New Student Orientation (NSO) prior to enrolling. At NSO, the Academic Advising Center (AAC) administratively blocks students into fall courses. Based on course availability and students鈥� individual placements, students will be enrolled in English or math courses needed to meet Core Math and English requirements.

Transfer students must self-register for the appropriate math/English course based on their placement scores or transfer credits. Refer to AO 12: Placement Testing (Undergraduates) for information on how students are placed into math and English Composition courses.

28.2 Continuing Enrollment

Any student not blocked into Core math and English for their first semester must enroll in the required Core math and English courses by the end of their second semester or before they complete 30 NS credits.

28.3 Approval to Drop

Students must get advisor approval to drop or withdraw from MATH 120/120E, MATH 126/126E, and ENG 100, 101, 116, or 102. Students approved to drop one of these courses must acknowledge the following statement through an online link provided by the AAC:

Based upon NSHE policy Title 4, Chapter 16, Section 1.2, within the聽first two regular academic semesters following initial enrollment,聽all degree-seeking students must be enrolled in a college-level or corequisite gateway English and [/or] mathematics course or the equivalent for a certificate program (e.g. embedded curriculum) until the institutional core curriculum English and mathematics聽requirements are completed.

This petition is聽required聽to be completed by those who wish to drop Math or English coursework within their first 30 academic credits. It is the responsibility of the student to remain compliant with enrollment requirements, and聽failure to complete required math and English coursework聽may result in a compliance hold being placed on your student account.聽This hold would prevent future registration outside of math or English until the requirement has been met.

By typing your full name below you acknowledge that you understand that聽math and English are required courses to be completed through the minimum core requirement before the completion of 30 credits, and by dropping this course you risk future registration until this requirement is met.

Once approval is granted, the student is responsible for dropping the course; courses will not be administratively dropped for them. Students who do not drop the course in their Student Center remain enrolled and are responsible for any charges and final course grades for the course.

28.4 Registration Holds

Students who have not enrolled in their Core math and English before completing 30 NS credits will have a hold placed on their account preventing future course enrollment.

28.5 Extension Petitions

Students may petition for a one-semester extension by completing the Continuous Enrollment Petition Form with the AAC. Students approved for an extension must enroll in the approved sections of the required Core math and English courses.

Students who wish to drop either Core math or Core English during the petition period will be required to receive drop consent from their Academic Advisor.

Students who do not successfully complete Core math and English in their petitioned semester will be restricted from taking courses at NS until Core math and English are completed. Students can take Core math and English during this restriction period through administrative enrollment. No other courses will be allowed.

28.6 Related Information

–

– NSHE Placement Policy 鈥� Title 4 – Codification of Board Policy Statements – Chapter 16

– AO 12: Placement Testing (Undergraduates)

28.6.1 Revision History

– Approved by Dr. Vickie Shields on 5/18/2022 and President DeRionne Pollard on 7/05/2022.

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27.1: Courses Requiring Special Fees

Students pay a per-credit registration fee, which is supplemented by state general funds to cover customary expenses associated with educational costs. However, some courses require extraordinary costs to provide students with the experiences necessary to master the skillset taught through the course. BOR policy allows NS to charge a special course fee for such courses.

The amount of a special course fee must be based on anticipated expenditures for a specific course during an academic year. To the extent practicable, the population that pays the fee should benefit from it. Special course fee uses are limited to the allowable exceptions outlined in NSHE P&G Manual Chapter 7, Section 12:

– Individual instruction;

– Class supplies, course-specific software, and specialized equipment;

– Third-party charges for use of a facility;

– Special transportation requirements;

– Extraordinary instructional costs; or

– Some combination of these.

Special course fees will not be established to cover the cost of capital equipment. A balance of no more than the annual amount of revenue may be carried forward into subsequent years (NSHE Handbook Title 4, Chapter 10, Section 19). The account manager should monitor account balances to ensure that revenues are approximately equal to expenses. At least annually, the Budget Office will provide schools with reviews of account activity, highlighting any concerns. Special course fees are evaluated annually to ensure an appropriate amount is being charged.

The president (or designee) must approve all new special course fees, fee changes, and fee eliminations. The BOR must approve special course fees above $50. The Cashier鈥檚 Office ensures that correct special course fees are charged and appropriate supporting documentation is maintained, and that the academic catalog reflects accurate fee information.

27.2 Deadlines

1. Before students are charged, special course fees must be approved through the curriculum review process and added to the academic catalog.

2. Requests for fees of $50 or less must be approved by the president (or designee) by December 31^st.

3. Requests for fees above $50, including changes to existing fees that result in a total of more than $50 per course, must be approved by the president (or designee) by September 30^th in order to be submitted for approval at the December BOR meeting.

4. All new fees, fee changes, and fee eliminations approved by these deadline are effective the following summer term.

27.3 Approval Process

1. Submit proposals for all new special course fees, fee changes, or fee deletions using the e-form in the NS portal. Provide the course title, proposed fee amount, estimated number of students affected annually, and estimated revenue, as well as an explanation of how the fees will be used.

2. Consult with the account manager regarding the need for the special course fee before submitting the form.

3. After submission to the Faculty Senate Curriculum Committee, fee proposals require approval from the dean, provost, and president (or designee), and the BOR (if above $50).

4. The president (or designee) approves or denies the request and notifies the account manager and proposer.

5. For fees above $50, the president (or designee) submits the fee for BOR approval and holds the NS fee request form until the BOR approves it.

6. Approved fee additions, deletions, or changes are sent to the Registrar鈥檚 Office for posting in the catalog and then to the Cashier鈥檚 Office for system entry and coordinating charges.

27.4 Related Information

– E-form in NS portal

– NSHE Handbook Title 4, Chapter 17, Section 18: Special Course Fees

– NSHE P&G Manual Chapter 7, Section 9

27.4.1 Revision History

– Approved by Dr. Vickie Shields on 10/10/2022 and President DeRionne Pollard on 3/02/2023.

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25.1: Choice of Catalog

According to the 麻豆原创 Revised Statues, 鈥渁 student at a university or state college within the System completes the full course of study for a diploma of graduation if, in accordance with the policy of the Board of Regents, the student satisfies the requirements for graduation and a degree as set forth in the catalog of the university or state college that is in effect at the time the student: (a) First enrolls in the university or state college or is admitted to the academic program or department of the student鈥檚 major if the program or department has a formal process for admitting students to the program or department; or (b) Graduates, whichever the student elects. A student who changes鈥ajor must elect the catalog of the year of the latest change of the major or the year of graduation. A student may not elect a catalog that is more than 10 years old at the time of鈥raduation鈥� (NRS 396.560(3)).

Undergraduate students at NS can remain on the catalog in effect during their term of entry for up to 10 years. If a catalog is more than 10 years old, the student must follow the catalog requirements in effect for the year the student graduates.

NS does not guarantee the awarding of a degree based on the unchanged requirements of a particular catalog. Periodic revisions of degree requirements are made because of changes in occupational qualifications or the expectations of accrediting or licensing bodies. The dean, with approval from the provost and president, may require reasonable adherence to school and department requirements published in a recent or current catalog. The school must communicate the changes to affected students.

The following rules regarding choice of catalog apply in specific circumstances:

1. Change of major: The year a student enrolls as a degree-seeking student at NS is the student鈥檚 assigned catalog year. If a student changes major, or was classified as undecided and selects a major, the catalog year updates to the year the student changed or selected the major.

2. Multiple majors: Students who declare multiple majors may graduate with the additional majors under the catalog of the year when they declared each major or the year they graduate. The catalog year for additional majors does not affect the catalog year of the first major.

3. Summer bridge programs: Students who applied for fall admission to NS and are reclassified as summer admits in order to participate in a University-sponsored summer bridge program will be assigned to the catalog in effect for the fall semester immediately following the bridge program.

4. Other summer admits (excluding summer bridge participants): Students who applied and were admitted for a summer term may follow the catalog of the fall semester immediately following their summer enrollment. Students must request to be moved to the fall catalog through the Office of the Registrar. Students are encouraged to first meet with an advisor to ensure they understand any consequences of the catalog change.

5. Returning students: Returning students are assigned to the catalog year when they are re-admitted. They may request to follow the catalog of the year of their initial admission and enrollment at NS, providing that catalog is not more than 10 years old when they graduate. Requests are submitted to the Office of the Registrar. Students are encouraged to first meet with an advisor to ensure they understand any consequences of the catalog change.

a. Students returning from a University-approved leave of absence (such as approved military leave) may follow the catalog rights described in the relevant leave of absence policy.

b. If unusual circumstances caused an extended absence without approved leave, a student may petition for an exception to policy allowing them to re-enroll without reapplying and being readmitted to NS. Exceptions must be approved by the provost (or designee).

6. Transfer students: Any exceptions for students transferring from other NSHE institutions will be stated in transfer agreement documents.

7. Other exceptions: The president may waive catalog requirements or approve exceptions to catalog year assignments. Exceptions are made at the president鈥檚 discretion on a case-by-case and cannot be appealed.

25.2 Academic Requirements

To graduate from NS, undergraduate students must meet the following requirements:

1. Minimum GPA: Earn a Cumulative GPA of 2.0 or higher, including all postsecondary coursework attempted, as well as a NS GPA of at least 2.0, as calculated by the Office of the Registrar. This requirement excludes courses graded as Audit, Incomplete, Not Reported, In Progress, Satisfactory, Unsatisfactory, and Withdraw (AD, I, NR, X, S, U, and W, respectively).

2. Four-year institution credits: For students on catalogs from Fall 2022 or earlier, at least half of the required credits for their degree must be earned at a 4-year institution.

3. Other academic requirements: A school may establish additional academic requirements.

4. NS residency: Complete 30 upper-division credits at NS.

25.3 Related Information

– Academic Catalog (Admissions Information)

– Admissions information for

25.3.1 Revision History

– Revisions approved by Dr. Vickie Shields on 6/26/2019 and President Bart Patterson on 7/15/2019.

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24.1: Overview

NSHE requires low-yield programs to be 鈥渞eviewed in consultation with the Faculty Senate within three years of the program reaching [low-yield] thresholds to determine whether there are sufficient factors to support the program鈥檚 continuation or merger with other programs.鈥� NS has three years to take action after a program has been designated as low yield. The action can include (but is not limited to) discontinuation, merger, or exemption from low-yield status.

The President will provide a report to the Chancellor on low-yield programs within three years of the program qualifying as low yield.

24.2 Review Procedures

The Office of Institutional Effectiveness (OIE) will produce a report each June with the most recent graduation rates and numbers for each program and the graduation rates and numbers for the previous two years. Graduation data will include graduates from the previous summer. Concentrations within a major are included in the program鈥檚 graduation data.

If a program has not graduated at least 20 students over the last three years, the program will be flagged for review. OIE will send this report to the President, the Provost, and the Faculty Senate Chair.

The Provost, in consultation with the Faculty Senate Chair, will appoint a committee to review each flagged program. The committee will have no more than 5 members and must include a Faculty Senate representative and at least one tenured or tenure-track faculty member from the affected program, if one exists. The committee will evaluate the program, using OIE data, and produce a report. This report will:

– Evaluate the program鈥檚 role in serving the University鈥檚 mission.

– Determine if the program is meeting a demonstrated workforce or service need for the state or region, including projected future needs.

– Review graduation data and predict future numbers.

– Determine if the program supports an underrepresented community or group.

– Review the program鈥檚 potential for receiving external grants.

– Include information about the program鈥檚 budget.

The committee may recommend an exemption to low-yield status based on any of the criteria above. In addition, Board of Regents policy allows NS to generate specific exemption criteria. Our institutional exemption criteria include:

– The program provides an essential service to other units or programs.

– The program suffered from high budget cuts, causing a drastic reduction in resources or faculty.

– The program suffered due to the absence of full-time faculty or PhD-qualified faculty for an extended period.

– The program is not operating at a financial loss (the funds generated are greater than or equal to the program’s cost).

– The conclusion of the report will include the committee鈥檚 recommendation. The recommendation can include (but is not limited to): an exemption to low-yield status, merging the program with another program, or eliminating the program.

The report will be emailed to the dean and the Academic Faculty Senate Chair. The dean will review the report, include their recommendation, and send the report to the provost. NS may exempt a program from low-yield status if it is one of several programs provided by an academic unit or can be justified for other reasons deemed adequate by the provost and consistent with BOR criteria. This decision will be made annually by the provost after reviewing the report.

After the provost reviews the report and dean鈥檚 recommendation, a final report will be sent to the president. The president will evaluate the recommendations and incorporate them into the report to the Board of Regents.

24.3 Related Information

24.3.1 Revision History

– Approved by Dr. Erika Beck on 5/14/2013 and President Bart Patterson on 5/14/2013.

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22.1: Basis for Complaints

A student may file a complaint based on an alleged claim of:

1. Failure to follow established NS policies and regulations: The violation of policies and/or regulations must have had a direct and adverse impact on the student鈥檚 academic record.

2. Clerical error: An error made by an NS employee in reviewing, estimating, evaluating, or posting the student鈥檚 record.

3. Prejudicial treatment: Faculty or staff applied a different standard to the student than to other students in the same situation, and the differential treatment led to a direct, adverse impact on the student鈥檚 record.

4. Deceptive trade practices or fraud: Acts including, but not limited to,

a. Intentionally and materially providing false statements and/or representations regarding educational services offered (such as recruiting and marketing information, tuition, fees, admissions requirements).

b. Adopting a name or trademark that falsely represents the quality, scope, nature, size, or integrity of NS or its educational services.

c. Representing to students that they may transfer credits to any institution of higher education.

d. Intentionally and materially providing false representations, whether in advertising and promotional materials or any other manner, of the size, location, facilities, or equipment of the University; the number or educational qualifications of faculty; the extent or nature of any approvals received from state agencies; or the extent or nature of accreditations received from external agencies.

e. Providing prospective students with materially misleading testimonials, endorsements, or other information that deceives prospective students or the public regarding current practices of the University.

5. Failure to meet NSHE requirements for distance education courses: NS fails to meet one or more of the following requirements for distance education courses listed in the NSHE Handbook Title 4, Chapter 14, Section 25.2:

a. Abiding by standards and requirements of SARA policies and standards, as maintained by the National Council for State Authorization Reciprocity Agreements (NC-SARA).

b. If a distance education course is a professional or technical course in a field that customarily leads to professional licensure, NS must inform enrolled students whether the course meets standards required for licensure in 麻豆原创.

c. If a distance education course is a professional or technical course in a field that customarily leads to professional licensure, NS must inform enrolled students living outside of 麻豆原创 that they must consult the applicable licensure entity in their state of residence to determine whether the course meets licensure standards.

d. Each distance education course must provide an opportunity for timely interaction between the student and the instructor (or an instructional team member) and reasonable ways for students to contact the instructor and NS regarding their progress, questions, or concerns.

e. Refunds of tuition or fees related to distance education courses must be administered according to NS鈥檚 refund policy, with the following exceptions:

i. Students living in states that do not participate in SARA may be administratively dropped if their state of residence requires prior authorization for distance education courses offered in the state and NS does not receive such authorization. NS must notify the student of the administrative drop as soon as possible, and no later than five business days after the start of the term and must provide a full (100%) refund.

ii. Non-麻豆原创 residents living in states that do participate in SARA may be administratively dropped if NS exceeds limits under SARA and does not receive authorization to continue operation in the state. When administratively dropping students, NS must drop students based on their seniority in a program, with students with the least amount of time in a program dropped first. NS must notify any administratively dropped students and provide a full (100%) refund.

It is the responsibility of the student filing the complaint to demonstrate by a preponderance of the evidence that established policies or procedures have not been followed; without such evidence, the presumption is that procedures have been followed fairly.

22.1.1 Exemptions

The following matters are not handled as complaints under this policy:

1. Comments, complaints, or requests for appeal related to financial aid, which should be directed to finaid@nevadastate.edu.

2. Grade appeals, except that illegal or improper conduct of a faculty member may be the subject of a complaint, separate from a grade appeal decision. Grade appeals are handled according to the Grade Appeals Policy.

3. Curriculum matters, including requests for waivers or substitutions of Core Curriculum or major course requirements. Curriculum matters are handled through the petitions process; contact the Petitions Office for more information.

4. Residency and graduation requirements, which are governed by campus policies included in the NS catalog; questions should be directed to the Registrar鈥檚 Office.

5. Registration complaints and appeals, which should be directed to the Registrar鈥檚 Office.

6. Complaints involving sexual harassment or Title IX violations, which should be directed to the campus Title IX coordinator and HR director. Allegations of sexual harassment by students are handled according to .

7. Complaints related to employment at NS, which should be directed to Human Resources.

8. Financial and payment issues, including assessment of tuition and fees, handling of past-due balances, and refunds. These should be directed to the Cashier鈥檚 Office.

9. Appeals of disciplinary actions, which are handled as described in the Student Code of Conduct.

10. Complaints or appeals that are addressed by existing policies in the individual schools.

11. Complaints that are not subject to possible resolution in a student grievance context (for example, a student complaint where the requested relief violates state or federal law).

22.2 Complaint Process

22.2.1 Informal Complaints

Before filing a formal complaint, a student must attempt to resolve the issue informally by addressing the complaint to the faculty or staff member most directly responsible for the alleged action and/or decision that resulted in the complaint, or to their direct supervisor.

22.2.2 Formal Complaints

If a complaint cannot be resolved informally, the student may file a formal complaint. Formal complaints must be submitted electronically in writing; verbal complaints expressed to faculty or staff are not considered formal complaints.

Except for complaints related to allegations of deceptive trade practices/fraud or failure to meet NSHE requirements for distance education courses, the student must file a formal complaint no more than 15 business days after the alleged incident or circumstances first occurred. Complaints of deceptive trade practices/fraud or failure to meet NSHE distance education requirements must be filed no later than one calendar year after the student鈥檚 last active term of enrollment.

Formal complaints are submitted using the Student Complaint Form. A student may withdraw a formal complaint at any time.

NS has a strict policy of zero tolerance of actual or implied violence. If at any time the student submitting a complaint engages in harassment or intimidation of anyone involved in the review process, the student鈥檚 behavior will immediately become a disciplinary matter and will be referred to the conduct officer and/or campus security.

22.2.3 Reviewing Formal Complaints

Formal complaints are routed to the Dean of Students. The Dean of Students reviews submissions and verifies that:

1. A basis appears to exist for a complaint.

2. The complaint is eligible for consideration and does not fall into any of the exempt categories listed above.

If both requirements are satisfied, the Dean of Students will route the complaint to the appropriate unit director or supervisor for the respondent identified in the complaint. If a complaint is related to one of the schools, the Dean of Students will also notify the dean of the school.

If the submission does not meet the requirements for filing a complaint, the Dean of Students will inform the student and the case will be dismissed.

Except under extraordinary circumstances, the director has 10 business days to review a complaint, contact the complainant and respondent for any additional necessary information, and investigate as the director deems necessary. The director will prepare and send a formal written response within 15 business days of receiving the complaint. The response will include a summary of the complaint, the director鈥檚 decision, a rationale, and the remedy, if any.

If extraordinary circumstances prevent the director from completing the investigation within 10 business days, the director will notify the Dean of Students and develop a revised timeline, which the Dean of Students will approve and communicate to the complainant and respondent. Extraordinary circumstances may include, but are not limited to, the unavailability of faculty or staff essential to the investigation.

22.3 Appeals

The complainant or respondent may appeal the decision. Appeals must be filed within 10 business days of receiving the director鈥檚 decision. They must email a letter to the Dean of Students indicating why they disagree with the decision and provide a justification for the appeal. The burden of proof for establishing a basis for overturning the original decision lies with the person filing the appeal.

22.3.1 University Complaint Appeal Committee

The Dean of Students will appoint a University Complaint Appeal Committee consisting of three members. Two members will be full-time, permanent NS employees with positions at or above the level of the respondent (for example, if a complaint is filed against a unit director, the committee members must hold positions at the director or level or higher). The third member will be an enrolled student appointed by the 麻豆原创 State Student Alliance (NSSA). The Dean of Students will appoint one of the NS employees as the Chair. Any member who has a conflict of interest in the case, or who may have a personal bias, must ask to be dismissed.

22.3.2 Appeal Meeting

The Committee will schedule a meeting to occur within 15 business days of receiving the appeal. The Dean of Students will inform the complainant and respondent, via email, of the date and the portions of the meeting they are allowed to attend. The complainant and respondent are encouraged to attend to answer any questions from the Committee.

After hearing any relevant testimony, the Committee will dismiss everyone who is not on the Committee and will deliberate in private. The Committee will reach a final decision by majority vote. The chair will send a decision letter to the Dean of Students no more than five business days after the meeting. The Dean of Students will forward the appeal decision, by email, to the complainant and respondent.

Except for complaints related to deceptive trade practices/fraud or failure to meet NSHE requirements for distance education, the appeals decision reached by the University Complaint Appeal Committee is final and cannot be appealed.

Complainants may appeal the Appeal Committee鈥檚 decision related to allegations of deceptive trade practices/fraud or failure to meet NSHE distance education requirements by submitting the SARA Complaint Resolution Form to the NSHE Vice Chancellor for Academic and Student Affairs (NSHE Handbook Title 4, Chapter 14, Section 25.6).

22.4 Records Retention

NS follows the 鈥淔Y + 3 years鈥� retention period in the NSHE P&G Manual, Chapter 16. A copy of the complaint and decision will be kept for three years past the fiscal year in which the student graduates or the fiscal year of their last term of attendance at NS.

22.5 Related Information

–

–

(NC-SARA)

22.5.1 Revision History

– Approved by Dr. Serge Ballif on 11/04/2019; Dr. Vickie Shields on 11/05/2019; and President Bart Patterson on 11/19/2019.

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20.1: Enrolling in Classes

Graduate students may register for classes only after being fully admitted to the University according to the guidelines of their program. A student who attends classes but does not officially register for the classes will not receive credit for them.

Graduate students returning from disqualification and those on academic warning must get approval from an advisor or the program director before registering for classes.

Students who do not begin attending a course at the start of the term may be administratively dropped. If a student does not complete and provide documentation of prerequisites, they may be administratively dropped from a course.

20.2 Continuous Enrollment

Graduate students must be enrolled in either: 1) three graduate-level credits per semester or 2) the minimum number of credits agreed to by the graduate program and the student before the beginning of the term. A student who does not maintain continuous enrollment may be disqualified from the program and their academic record closed.

The Office of the Registrar will notify graduate programs of students who are in danger of breaking continuous enrollment before the beginning of each term; programs will notify students before the beginning of the semester. The discontinuation notice will be issued at least 10 business days before the beginning of the semester and will inform the student that failure to register for the minimum number of credits violates the continuous enrollment requirement and will result in their disqualification. If the student does not register for the minimum number of required credits by the add/drop date for the semester, the student is disqualified from graduate studies at NS.

If a student is unable to enroll in the minimum number of credits, the student should apply for a leave of absence through their graduate program. The leave of absence form is submitted to the program director. If approved, it is routed to the dean for approval and then to the Registrar鈥檚 Office for processing.

If a student does not submit a leave of absence form or return to the graduate program after the leave of absence has expired, they will be disqualified from the program and their academic record will be closed.

A student may request reinstatement. The reinstatement decision is at the discretion of the graduate program.

20.2.1 Catalog Rights

Graduate students who maintain continuous enrollment at NS may graduate based on the requirements of either (1) the catalog year they entered NS or (2) the catalog year they graduate.

An approved leave of absence is not considered an interruption in continuous enrollment, providing it does not exceed two consecutive semesters.

Disqualified students lose previously established catalog rights.

20.3 Academic Standards

1. Program requirements cannot be satisfied with a grade below C-. Individual programs may set stricter grade requirements.

2. Satisfactory/Unsatisfactory (S/U) grades are used only in designated courses identified in the graduate catalog. Other graduate courses may not be taken with S/U grading.

3. Two-thirds of the minimum credits required for the degree program must be earned in courses offered by NS. The remaining credits may be approved transfer credits from other accredited institutions. Individual programs with discipline-specific accreditations will review transfer credits to ensure they meet accreditation requirements.

a. Individual programs may limit how old transfer credits may be at the time of admission and/or may require proficiency exams or other demonstrations of proficiency to accept transfer credits.

b. Individual programs with discipline-specific accreditations may require that transfer credits were earned under current accreditation standards.

20.4 Minimum GPA

Students should refer to the minimum grade and cumulative GPA requirements published by their graduate program. Latin honors (cum laude, magna cum laude, summa cum laude) are not awarded to graduate students.

20.5 Credit Loads

Full-time enrollment for graduate students is nine semester credits; half-time enrollment is at least five credits. Graduate students cannot enroll in more than 15 credits in a single term without the approval of the program director (or designee).

20.6 Course Numbering

Courses numbered 500 and above are graduate-level courses. Eligible senior undergraduates may enroll in courses numbered 500-599 with permission of the program director (or designee). Courses numbered 600 and above are for graduate students only.

20.7 Undergraduate Courses as Prerequisites

Undergraduate courses taken as prerequisite requirements for admission to a graduate program cannot be included in the minimum number of units required for a graduate program.

20.8 Previous Graduate Coursework

Students may count up to 12 transfer graduate semester credits toward a graduate degree at NS. The credits must be from an accredited university, approved by the program director to count toward the degree, and no more than six years old when the student graduates. Students must have earned a B- or above in transfer courses. Undergraduate courses cannot satisfy graduate program requirements.

20.9 Residency

Two-thirds of the minimum credits required for the student鈥檚 program must be earned in at NS, and the last two terms in the program must be completed in residence at the University. Specific programs may have additional requirements.

20.10 Course Substitutions

Substitutions will be reviewed and approved by the program director (or designee) on a case-by-case basis.

20.11 Thesis Grading

Students who complete a thesis may enroll in a thesis course that spans multiple terms. The course may be assigned a grade of In Progress (IP) until the thesis is completed and a final grade is assigned.

If a student enrolls in a thesis course and is passing but does not complete the thesis, a grade of Thesis Incomplete (INC) will be assigned for the final term of the course. This grade is assigned only to graduate students enrolled in a multiple-term thesis course.

20.12 Dual Degrees/Programs at NS

Students who finish a graduate degree at NS may be awarded another graduate degree when they finish the requirements for the second degree. Students cannot pursue multiple graduate degrees simultaneously unless approved by the directors of both programs.

The department housing the second program/degree will evaluate graduate credits and identify which coursework/credits can be applied to the second degree. Students may apply up to 12 credits from one graduate degree or program to a second graduate degree.

20.13 Time to Complete Degree

A student has a maximum of six calendar years to complete a graduate program at NS, beginning with the semester the student is admitted. The time-to-completion calendar restarts for students who are readmitted due to reinstatement.

Students who do not complete their degree within six years will be dropped from the program and must reapply, with evaluation of all graduate credits taken to date, and must pay the application fee. The program director will work with the Office of the Registrar to notify students they have been dropped from the program due to time-to-completion issues.

Students who are using NS resources during the six-year period, including faculty consultation, laboratories, library resources, or scheduling and completing final exams, must register for a minimum of three graduate credits per semester or the minimum number agreed to by the graduate program and the student prior to the beginning of the term.

20.14 Graduation

To graduate, students must apply for graduation by the date listed in the academic calendar. Graduation is not automatic upon completing requirements. Students must apply for graduation and complete the items described in this section. Assistance is available from the student鈥檚 faculty advisor and the Office of the Registrar.

20.14.1 Applying for Graduation

Applying for graduation entitles students to an official evaluation of their progress toward meeting degree requirements. Students applying by the deadline may participate in the commencement ceremony. Walking at Commencement is not proof that a student has completed degree requirements. The application for graduation is available from the Office of the Registrar. Failure to apply by the deadline for the term when a student wishes to graduate may delay their graduation.

20.14.2 Commencement

Commencement is held each spring. Students who completed degree requirements the previous summer or fall terms are eligible to participate in the ceremony along with those who will complete their work in the spring or following summer term. Names of graduates who apply for graduation by the deadline will be included in the commencement program unless a student files a Withhold Directory Information (FERPA) form with the Registrar.

20.15 Program Accreditation

Graduate programs may pursue discipline- or industry-relevant accreditations, as appropriate. Students must comply with policies and meet requirements of accrediting agencies for their program.

20.16 Related Information

20.16.1 Revision History

– Approved by Dr. Tony Scinta on 7/28/2023 and President DeRionne Pollard on 9/13/2023.

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Under certain circumstances, undergraduate students may petition the Office of the Registrar for academic renewal. Eligible students may have a maximum of two consecutive semesters of coursework disregarded. This does not affect Satisfactory Academic Progress (SAP) calculations for financial aid eligibility.

19.1 Eligibility

Eligibility for academic renewal is subject to these conditions:

1. The student鈥檚 overall or cumulative GPA is below 2.0.

2. The student has completed all necessary credits and all major, Core Curriculum, and NS graduation requirements.

3. At the time the petition is filed, at least five calendar years have passed since the student completed the most recent coursework to be disregarded.

19.2 Requirements

Students must file a petition with the Office of the Registrar to apply for academic renewal. The petition must specify the semester or term to be disregarded. If more than one semester or term is to be disregarded, they must be consecutive. If summer work is included in the disregarded coursework, a six-week summer term counts as one-half semester.

If the student meets the conditions above, their permanent academic record will be marked to indicate that no work taken during the disregarded semester, even if satisfactory, may apply toward graduation requirements. All coursework remains on the student鈥檚 academic record, ensuring a true and accurate academic history.

Academic renewal can only be applied before graduation with a student鈥檚 first undergraduate degree. After a student graduates, academic renewal cannot be applied retroactively.

19.3 Related Information

19.3.1 Revision History

– Approved by Dr. Vickie Shields on 7/05/2022 and President DeRionne Pollard on 1/31/2023.

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18.1: Pre-enrollment

Upon initial enrollment at NS, first-time or transfer degree-seeking undergraduate students are required to meet with an academic advisor before matriculation.

18.1.1 First-Year Students

Incoming students admitted as a first-year student are required to attend New Student Orientation (NSO) before enrolling in courses. After attending NSO and registering for courses, a hold is placed on the student鈥檚 account restricting them from adding courses to their schedule. The student is able to drop courses. If the student wants to change their schedule, they may complete the First-Year Schedule Change Petition and submit it to the Academic Advising Center.

18.1.2 Transfer Students

Incoming students admitted as transfer students are required to attend NSO and to meet individually with an academic advisor before enrolling in courses. Once the student attends NSO and meets with an advisor, the hold is removed and the student is free to register for courses without advising restrictions.

18.1.3 Readmitted Students

Re-admitted students who previously attended NS are required to meet with an academic advisor before enrolling in courses. Once the student meets with an advisor, the hold is removed and the student is free to register for courses without advising restrictions.

18.2 Continuing Degree-seeking Students

Continuing degree-seeking students are required to meet with an academic advisor each semester until they complete 90 credits.

This requirement may be extended through graduation at the discretion of the Director of Academic Advising. Any changes to mandatory advising will be communicated to affected students and campus stakeholders.

18.3 Exceptions

1. Pre-Education and pre-Speech Pathology majors are required to meet with an academic advisor until they are admitted to the program, regardless of the number of credits completed.

2. Once admitted to a program within the School of Education or School of Nursing, students must follow the advising policy established by the school.

3. RN-to-BSN majors are advised by the RN-to-BSN Coordinator based on policies established by the School of Nursing.

4. Post-baccalaureate and graduate students in Education programs are advised by School of Education staff based on policies established by the School of Education.

5. Non-degree-seeking students are not required to meet with an academic advisor.

18.4 Advising Holds

Each October 1^st and March 1^st, the Academic Advising Center places advising holds on student accounts. This hold remains on a student鈥檚 account, preventing registration, until the student meets with their academic advisor. This prevents changes to the current term and enrollment in future terms. The hold can be lifted based on any method established by the Academic Advising Center, including, but not limited to, one-on-one appointments, group appointments, advising workshops/modules, and, in rare circumstances, email advising.

18.4.1 Graduation Holds

Students will meet with an academic advisor for an application check before applying for graduation. This application check will confirm degree audit accuracy and, based on the scheduling information available, predict the student鈥檚 graduation term. If, in the advisor鈥檚 opinion, the graduation timeline is not practical or realistic, the student will be made aware of this issue. The student will then be allowed to submit the completed application.

18.5 Related Information

– First-year Schedule Change Petition:

– NSHE Title 4, Chapter 14, Section 22 鈥� Academic Advising and Counseling

18.5.1 Revision History

– Approved by Dr. Vickie Shields on 8/18/2022 and President DeRionne Pollard on 9/28/2022.

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